Travelers can elect to use their personal cars for business purposes if such use is less expensive than other options, such as rental cars or taxis, or if such use saves time.
- When driving a personal vehicle, drivers are reimbursed for the actual miles traveled. The mileage reimbursement rate is shown below and is the same as is used by the University System of Maryland and covers all transportation and operating costs of the vehicle, including gasoline.
- Additional allowable expenses include turnpike tolls, bridge tolls and reasonable parking fees.
- A driver will not be reimbursed for parking tickets, fines, moving violations or vehicle towing charges. No reimbursement will be made for vehicle repair costs regardless of whether it results from the traveler's acts or acts of others.
- Travelers who choose to use their own automobiles on a trip where air travel is more appropriate will be reimbursed an amount not to exceed the lowest logical airfare to the destination. Documentation to support this amount must be provided with the reimbursement request.
- Expenses associated with normal commuting between an employee's home and regular place of business are not reimbursable.
- The most economical mode of transportation, such as shuttle service, is expected to be used to and from air, rail or bus terminals, subject to paragraph 8 below.
- Taxis utilized while traveling on USM Foundation business are a reimbursable expense.
- Sedan/limousine car services are authorized expenses only when the valid business purpose precludes the use of more economical modes of transportation.